When an office worker holds a file, it is sure that he will keep it in the best place. However, it is hard to define the best place to keep a file. Well, you might agree that you will need 4 drawer lateral file cabinet if you are an office worker. If you have a file cabinet, you can be sure that you can keep your important files and papers in the best place. Keeping your files in 4 drawer lateral filing cabinet will help you a lot in tidying the room. There will be no paper on the floor since you have put them all in the drawers.
Even though 4 drawer lateral file cabinet can be useful to tidy your room, you have to know that there is a special trick that you can follow if you want your file cabinet as tidy as your room. One thing that you need to know in keeping the files, you have to make sure that you have organized everything. You should make sure that you choose the right file in the right place. There is no way you can forget your files if you put them correctly. However, it would be much better if you follow these several steps in handling your files.
The first thing that you need to do in handling files is sorting them all. You need to sort your files and group them in the category that you want. You should not be scared of it. The first thing that you have to do is gather all files and put them on the desk. Then, you can read them one by one while grouping them in several stacks. Therefore, it will be easier for you to find the file which belongs to one categorize. You should keep doing it until all files have been categorized.
The next thing that you have to do is label the files and give color to them. It will be much easier for you to remember which group of the file that you are looking for if you give color to each group. For example, you can give red to health file, green to the client file, or brown to personal file. By labeling using color, it helps your brain to remember any kind of file that belongs to the group. After all, you will find it interesting to categorize files, and you should make it as your habit.
The last thing that you need to do is putting the groups of the file in the file cabinet. Since the drawers might not be as many as the categories, you need to put the files in the similar categories to one drawer. Then, to help you remember the place, you need to make sure that you label the drawer with a proper name. If you do everything correctly, you will find it easy to find a file that you are looking for even though it is a file from three years ago. Here, your 4 drawer lateral file cabinet will be very useful for you to keep those files.
Also known as:
- draw organize files not file cabinet
- hon file magnet